HubbubHR Privacy Policy
Abstract
HubbubHR is committed to protecting the privacy and security of personal information.
This Privacy Policy explains how Ode Systems Inc., trading as HubbubHR (“HubbubHR”, “we”, “our”, or “us”), collects, uses, stores, and protects personal information in connection with our website, products, services, marketing activities, and business operations.
This Privacy Policy should be read together with our Data Processing Agreement (DPA), GDPR & Data Protection Commitment, Enterprise Security Overview, Subscription Agreement, Customer Support & Service Level Agreement (SLA), and other documentation available through the HubbubHR Trust Centre.
Document Notice
This Privacy Policy applies to personal information collected by HubbubHR through our website, marketing activities, customer enquiries, customer support, recruitment activities, and other business interactions.
Where HubbubHR processes Customer Personal Data on behalf of customers through the HubbubHR platform, HubbubHR generally acts as a Data Processor. Those processing activities are governed by the applicable Subscription Agreement and Data Processing Agreement (DPA), rather than this Privacy Policy.
This Privacy Policy may be updated periodically to reflect changes in our services, business practices, or applicable law. The most current version will always be available through the HubbubHR Trust Centre.
1. Who We Are
Ode Systems Inc., trading as HubbubHR, provides cloud-based Adaptive Human Capital Management (aHCM) software and related professional services.
For the purposes of applicable privacy legislation, HubbubHR generally acts as a Data Controller in relation to personal information collected through our website, sales, marketing, recruitment, customer support, and other business operations.
Where we process Customer Personal Data through the HubbubHR platform, we generally act as a Data Processor on behalf of our customers.
2. Information We Collect
The personal information we collect depends on how you interact with HubbubHR.
For example, we may collect personal information when you:
This information may include your business contact information, account information, communications with HubbubHR, technical information relating to your use of our website or services, and any other information you choose to provide.
3. How We Use Personal Information
We use personal information to:
Where required by applicable law, we will obtain your consent before using personal information for marketing purposes.
4. Cookies and Similar Technologies
Our website uses cookies and similar technologies to improve website functionality, understand website usage, enhance user experience, and support our marketing activities.
Where required by applicable law, we will obtain consent before placing non-essential cookies on your device.
You may control or disable cookies through your browser settings, although doing so may affect certain website functionality.
5. Sharing Personal Information
To provide our products and services and operate our business, HubbubHR may share personal information with trusted third parties, including:
HubbubHR does not sell personal information.
Where third parties process personal information on our behalf, we require appropriate contractual, confidentiality, privacy, and security safeguards consistent with applicable privacy legislation.
6. International Data Transfers
Personal information may be processed in countries where HubbubHR or our approved service providers operate.
Where personal information is transferred internationally, HubbubHR implements appropriate safeguards in accordance with applicable privacy legislation.
Further information regarding Customer Personal Data transfers is available in our Data Processing Agreement (DPA).
7. Security
HubbubHR implements appropriate technical and organisational measures designed to protect personal information against unauthorised access, disclosure, alteration, or destruction.
Further information regarding our security programme is available in our:
8. Retention
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, resolve disputes, enforce our agreements, and protect our legitimate business interests.
Customer Personal Data processed through the HubbubHR platform is retained and deleted in accordance with the applicable Subscription Agreement and Data Processing Agreement (DPA).
9. Your Privacy Rights
Depending on applicable law, you may have rights relating to your personal information, including the right to:
Where HubbubHR processes Customer Personal Data on behalf of a customer, requests relating to that personal data should generally be directed to the relevant customer.
10. Changes to this Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, business practices, or applicable law.
The latest version will always be available through the HubbubHR Trust Centre.
11. Related Documentation
Additional information regarding HubbubHR’s privacy, security, accessibility, and contractual commitments is available through the HubbubHR Trust Centre, including our:
Contact Us
If you have questions regarding this Privacy Policy or our privacy practices, please contact:
Privacy Team
privacy@hubbubhr.com
Data Protection
dataprotection@hubbubhr.com
Website
www.hubbubhr.com
HubbubHR Privacy Policy | Version 2026.1